At Neba Freight Ltd., your privacy is important to us. We ask that you read this Privacy Notice carefully as it contains important information about what to expect when we collect personal data about you and how we will use your personal data.
Neba Freight Ltd., hereinafter referred to as “Neba” is classed as a Data Controller. We operate as a Data Controller when managing personal data that relates to our prospects, suppliers and employees and as a Data Processor when managing personal data on behalf of our customers. We may process your personal data in order to provide the services as contracted and for other related activities fit to purpose.
This policy applies to information we collect about:
If you have any questions about data protection at Neba, please contact us at email@example.com alternatively write to us at Data Protection, Neba Freight Ltd, 117 Westmead Road, Sutton, SM1 4JE, UK.
When you do business with us, become a customer or supplier, or subscribe to our newsletters, register any interest in any of our services, work for us or apply for job vacancies with us we collect some or all of the following personal information from you:
In order to fulfil our contractual commitments, we hold your personal data under the legal basis of Legitimate Interest. The personal data we may hold for our customers may include:
In order to fulfil our contractual commitments, we hold and process your personal data under the legal basis of Contract. The personal data we hold for you may include:
Occasionally we may receive information about you from other sources (such as DBS England & Wales, UK Visa and Immigration or other similar bodies) which we will add to the information which we already hold about you in order to comply with our legal and regulatory obligations.
Neba is an Equal Opportunity Employer, we may collect some sensitive information that is legally required as part of the recruitment process. Sensitive information includes data relating to physical or mental health or criminal records.
We may collect your personal information in a variety of ways, including:
We will retain your personal data for the period necessary to fulfil the purposes outlined in the Privacy Notice unless a longer retention period is required or permitted by law.
Where you are applying for a job, you consent to us holding your data with a view to entering into a contract if your application is successful. If you are unsuccessful we will hold your data for no longer than 6 months.
For customers, we maintain and keep your job files including any relevant communication for another 8 years after the job completion date for auditing purposes.
We gather this information to allow us to:
You have a right to request to view, correct, delete or otherwise modify any of the personal data you have provided to us.
If you have any questions regarding the processing of your personal data or if any of the information that you have provided us changes, for example, if you changed your email address or name, please let us know the correct details by sending an email to firstname.lastname@example.org or send a letter to Administration, Neba Freight Limited, 117 Westmead Road, Sutton, SM1 4JE, UK.
We want to ensure that your personal information is accurate and up-to-date. You may ask us, or we may ask you, to correct information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate.
We do not share, sell, trade, transfer or otherwise disseminate your personal data to third parties and will not do so in future, unless required by law or defined in a contract with our customers. We may also release your information when we believe release is appropriate to comply with the law, enforce our site polices, or protect ours or others’ rights, property, or safety.
This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We will only share information with third parties where necessary to conduct the services we provide. We share information with the following categories of firms:
We have put in place various security measures, both technical and organisational, to protect your personal data from loss, misuse, alteration or destruction. We follow our security procedures and apply suitable technical measures, such as encryption where appropriate, to protect our information. Our security and privacy policies are regularly reviewed.
All Neba employees have agreed to a Confidentiality Clause within their contract of employment and only authorised persons will have access to your personal data.
We will not contact you for marketing purposes by email, telephone or text unless we are using Legitimate Interest as the basis for processing.
The information you provide may be transferred to countries outside the European Economic Area (EEA) that do not have similar protections in place regarding your data and restrictions on its use as set out in this policy. However, we will take steps to ensure adequate protections are in place to ensure the security of your information.
Data Protection, Neba Freight Limited, 117 Westmead Road, Sutton, SM1 4JE, UK.
Tel: +44 (0)20 8642 9190
Fax: +44 (0)20 8642 9232